Department of Student Affairs
The Department of Student Affairs resides in a separate building directly by the entrance to the FSc Botanical Garden (Na Slupi 16; the dedicated entrance is on the side of the building). Before you visit the Department of Student Affairs for the first time, check the Department of Student Affairs contacts page to find out which officer is in charge of your programme (natur.cuni.cz/eng/study/department-of-student-affairs). Your respective officer is also named in the SIS under the Personal Data tab. You can contact the Department of Student Affairs using your Faculty e-mail, by telephone, or in person. During office hours, please ensure you contact officers by e-mail only, as they assist students who come to the Registry in person during those times.
When communicating with the Department of Student Affairs by e-mail, directly address your study officer or the officer for the relevant agenda. If you want to make sure that your e-mail will be processed, such as during the holidays, or if you do not know who to address exactly, please use the open copy mode (one message with multiple recipients). This way, the addressees can easily agree on who will process your inquiry.
During the holidays, the study department is closed for two weeks, which is usually announced in advance on the website. (natur.cuni.cz/fakulta/studium/agenda-bc-mgr). This is also where to look for information on any changes in office hours of the Vice-Dean for Education and of the Department of Student Affairs. With this in mind, check this page prior to any visit to the Department of Student Affairs to make sure that the office hours have not changed.
For the purposes of bachelor’s and post-bachelor’s studies, you will need assistance from the Department of Student Affairs regarding applications, notification of changes in personal data, addressing administrative issues, and in the following matters:
1. Annual Registration for the Next Unit of Study
The registration for the next unit of study only takes place in electronic form (this does not apply to new first year students on bachelor’s and post-bachelor’s courses). You need to complete it no later than the dates specified in the academic year schedule. First, you need to check you have satisfied the requirements for progressing to the next year of study. You can check your progress on an ongoing basis in the SIS: Exam Results – Browsing / Verification / Request for Verification for One’s Own Purposes (Výsledky zkoušek – prohlížení / Kontroly / Žádost o kontrolu pro vlastní potřebu). If you satisfy the requirements, apply with the Department of Student Affairs to verify this through the SIS. If your requirements for progressing are satisfied, the Department of Student Affairs officer will register you for the next unit of study and the SIS will notify you accordingly. You can then generate an electronically signed Certificate of Study for the next academic year in the SIS, or you can have it certified by the Department of Student Affairs (see the following chapter). A detailed description of the registration procedure is available in “Electronic registration for the next year of study” at natur.cuni.cz/eng/study/student/bachelors-and-masters/manuals-and-information.
2. Issuing Certificates of Study
Only the Department of Student Affairs is authorised to issue Certificates of Study. In the SIS, you can find a tab where you can download a “ready-made” certificate (Personal Data / Print Certificate). If you select “Plain .pdf”, you will download a Certificate that you have to bring to the Department of Student Affairs to have it confirmed with a signature and a stamp. If you download a “.pdf with electronic signature”, you can use it straight away in electronic communication because it contains an electronic signature. The Department of Student Affairs will also confirm your student status in other forms, such as student discount cards for public transport.
3. Registering for Subjects at other CU Faculties and Other Universities
Students register for subjects provided by other CU Faculties available in the SIS during the relevant period as specified by that Faculty’s schedule. If a subject is taught by a different university, students must complete a written application with the requisite information to allow them entry to the SIS, having completed the subject. The Department of Student Affairs will enter the subject in the SIS as optional.
4. Credit Book
In an era when the student information system is electronic, a paper credit book is simply an optional accessory for bachelor’s and master’s students. What matters is your study status in the SIS. A paper credit book is not issued automatically during registration for the first year of study for bachelor’s and post-bachelor’s students. Doctoral students receive a simplified version of the paper credit book.
If you still want to use the standard credit book, you will need to apply for it to be issued with the Department of Student Affairs. At the beginning of each semester, you should write the subjects you have registered for on a binding basis and have this list confirmed by a stamp from the Department of Student Affairs. For each successfully completed exam or course credit, ask your teacher to write the result down in the book. However, the status recorded in the SIS is relevant for any assessment of study performance (registration for the next unit of study, assessment before the state final exams).
Department of Student Affairs: natur.cuni.cz/eng/study/department-of-student-affairs
Study web pages: natur.cuni.cz/fakulta/studium/eng